INVITATION TO BID: REPAIR FIRE DAMAGED UNIT AT WASHINGTON ELMS

CAMBRIDGE HOUSING AUTHORITY PURCHASING DEPARTMENT

INVITATION TO BID

REPAIR FIRE DAMAGED UNIT AT WASHINGTON ELMS

The Cambridge Housing Authority as managing agent for its affiliate properties, invites quotes to Repair Fire Damaged Unit at Washington Elms, in Cambridge, MA in accordance with the bid documents as written by the Cambridge Housing Authority.

The project consists of repairs to a two-story unit at 130 Harvard Street, #3 which sustained fire damage. Work includes, but not limited to, replacing kitchen cabinets and countertops; replace 1st floor damaged walls and ceilings in kitchen and bathroom; strap and sheetrock all 1st floor ceilings; replace pocket door on pt floor; replace (4) doors and hardware on 2^nd floor; replace damaged walls and ceiling in 2^nd floor bathroom; replace broken windows; replace flooring and cove base throughout unit; patch and repair holes in unit; replace sheetrock; prime and paint unit upon completion of repairs. See bid document for additional details. The construction period will be forty-five (45) calendar days from Notice to Proceed.

The work is estimated to cost between $10,000-$50,000. Bids are subject to M.G.L. Chapter 149 §44A-J and to the Davis Bacon wage determination rates attached to the bid documents.

Contract Documents will be available beginning Wednesday, January 26, 2022 after 10:00 AM. Contractors requesting the bid specification can e-mail their request to Dawn Brown: dbrown@cambridge-housing.org. There is no charge for the bid documents. Please include the company name, address, telephone number, and contact person in the request.

A Site Visit has been scheduled for Thursday, February 3, 2022 at 10:00 AM. Attendance is a mandatory required if vendor will be providing a quote for this project. Vendors will meet at the Pisani Center located at 131 Washington Street, Cambridge, MA 02141. Due to CDC restrictions, vendors interested in viewing the unit, must adhere to wearing a face mask and practice social distancing. A CHA COVID-19 form will be required to be completed for all on-site vendors.

All written quotes must be received electronically no later than Wednesday, February 9, 2022 by 10:00 AM. Any quotes received after this date and time will be considered unresponsive. Due to the value of this contract, this is not a sealed bid process and bids can be emailed to Dawn Brown: dbrown@cambridge-housing.org.

The time of acceptance of the bid by the Cambridge Housing Authority is 30 days from the date of bid opening. No bids may be withdrawn during this acceptance period, without the permission of the CHA. The CHA will evaluate the bids based on price, responsiveness, and responsibility of bidder (as determined by reference checks). Award of contract will be to the responsible bidder who offers the lowest bid price. Contract award is conditioned on approval by the Cambridge Housing Authority’s Executive Director.

Each bidder is encouraged to visit the site of the proposed work and become fully acquainted with the conditions as they exist to fully understand conditions, restrictions, and difficulties attending the execution of the work under this contract. By submitting a bid, the bidder warrants that he has examined the site, and specifications are adequate, and the required result can be produced under the specifications. No increase in the contract sum nor claim for damages due to delay will be permitted as a result of the contractor’s failure to accomplish any or all of these requirements. Each bidder shall base his bid on the timely progression and completion of the work within the time for completion of the work as stated in the specification.

The Awarding Authority reserves the right to reject any and all bids and to waive any informalities in the bidding if it is in the public interest to do so. The Cambridge Housing Authority also reserves the right to reject the bids if less than three bids are received.

No interpretations of the meaning of the plans, specifications, or other documents shall be made to any bidder orally. Every request for such interpretation must be in writing. All requests should be submitted to:

Donna Gallant at: dgallant@cambridge-housing.org.

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