Lead Based Paint Assessment and Oversight Services

CAMBRIDGE HOUSING AUTHORITY

REQUEST FOR PROPOSALS

Lead Based Paint Assessment and

Oversight Services

The Cambridge Housing Authority (CHA) is seeking proposals from qualified firms to conduct comprehensive services, oversight, and certification with the objective of ensuring that the CHA is in compliance with pertinent laws and regulations related to lead-based paint in residential apartments.  This work may include, but not be limited to, the following projected task:  perform Lead Based Paint (LBP) inspections at selected units, sample and test as may be required and issue risk assessment reports covering CHA’s   federally-assisted family housing developments, develop scopes of the work required to bring non-compliant conditions into compliance, oversee remedial action by contractors hired by the CHA, provide post-remedial testing and clearances, provide certification of compliance for apartments that currently comply without remedial work, or will comply following remedial work.  The selected firm will also serve as an on-call resource to conduct additional Lead Based Paint inspections at unit turnover on an ongoing basis and periodically update and expand the risk assessment report to include additional family and non-family properties in the CHA portfolio.

This is an “Indefinite Quantity” contract, commonly referred to as a “House Doctor” contract. The initial term of the contract will be 1 year with an upset limit of $150,000. It will be the sole option of the CHA to extend the contract by two, one (1) year periods for a period of up to 3 years total. For each one year extension the total contract upset limit may be increased by $50,000. The total duration of each contract including all extensions shall not exceed 3 years with a total maximum upset limit of $250,000. Work under this contract will be issued on a task order basis, as identified by the CHA.  Fees will be paid based upon approved task orders.

Proposals will be available beginning Monday, August 30, 2021 after 11:00 AM.  Companies requesting the proposal can e-mail their request to Tim Smith:  tsmith@cambridge-housing.org or can download the RFP from the CHA website beginning on August 30.  There is no charge for the RFP.  Please include the company name, address, telephone number, and contact person in the request.  Due to COVID-19, all proposals will be sent electronically and responses will be submitted electronically.

Proposals will be received ELECTRONICALLY until Friday, September 17, 2021 by 5:00 PM.  Vendors should e-mail their Qualifications Proposal to Tim Smith at:  tsmith@cambridge-housing.org and submit their Price Proposal to Dawn Brown at:  dbrown@cambridge-housing.org.  In the body of each e-mail, vendors should clearly identify the Qualifications Proposal or Cost Proposal with the name of the firm:  see the RFP for more submission requirements.  At that time all proposal responses will be recorded and taken under advisement.  PLEASE ALLOW SUFFICIENT TIME FOR PROPOSALS TO BE SENT ELECTRONICALLY.

In compliance with Chapter 30B, Section 6, the contract will be awarded to the most advantageous proposal from a responsive and responsible firm who meets the minimum criteria requirements and whose proposal is determined to be the most advantageous to the Cambridge Housing Authority, taking into consideration the firm’s experience, staff capacity, references as well as price.

Award of the contract is conditioned on approval by the Cambridge Housing Authority’s Board of Commissioners.   The contract is subject to appropriation of adequate funds, and may be cancelled in the event such funds are not available.  The CHA will have a period of sixty days from receipt of the proposals to award the contract.  Please see RFP for additional information.

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