Property Renovation 2 bedroom to 3 bedroom – 149 Willow Street, Cambridge, MA 02141

CAMBRIDGE HOUSING AUTHORITY

PURCHASING DEPARTMENT

INVITATION TO BID

Property Renovation 2 bedroom to 3 bedroom – 149 Willow Street, Cambridge, MA 02141

The Cambridge Housing Authority (CHA), as Owner and Managing Agent for its affiliate properties, invites electronic bids from qualified contractors to renovate a residential unit at 149 Willow St in Cambridge, MA. The work will include drywall, insulation, kitchen replacement, bathroom replacement, flooring, doors, ceiling refinishing, painting, and code compliance. The selected contractor shall provide all labor, materials, and equipment necessary to complete the project in accordance with the specifications outlined in the scope of work and the bid documents issued by the Cambridge Housing Authority. The awarded contractor will be responsible for providing complete source removal as well as coordinating hazardous material testing if required.

The not-to-exceed value of this contract is $49,000.00.

Bid forms and contract documents may be obtained from the Cambridge Housing Authority Procurement Department electronically at procurement@cambridge-housing.org beginning on Wednesday, August 5, 2026, at 10am.

A site visit will be scheduled for August 13, 2026, at 12PM, 149 Willow St, Cambridge, MA 02139. Each bidder is encouraged to visit the site of the proposed work and become fully acquainted with the conditions as they exist in order to fully understand conditions, restrictions, and difficulties attending the execution of the work under this contract.  By submitting a bid, the bidder warrants that he has examined the site and specifications, and the specifications are adequate, and the required result can be produced under the specifications.  No increase in the contract sum nor claim for damages due to delay will be permitted as a result of the contractor’s failure to accomplish any or all of these requirements.

Deadline for General Bidder questions shall be submitted by Tuesday, August 18, 2026, by 1:00PM. Questions received after the above deadlines may not be considered by the Awarding Authority. No interpretations of the meaning of the specifications, or other pre-bid documents shall be made to any bidder orally.

All bids should be submitted electronically online at procurement@cambridge-housing.org and received no later than Thursday, August 20, 2026, by 2:00 PM.  Every bid shall be accompanied by a Bid Deposit not less than five (5%) of the greatest possible bid amount and made payable to the Cambridge Housing Authority.

Every General Bid shall be accompanied by a Bid Deposit in the form of a certified check, bid bond, treasurer’s or cashier’s check issued by a responsible bank or trust company, in the amount of 5% of the not-to-exceed value of this contract and made payable to the Cambridge Housing Authority. The bid security shall secure the execution of the contract and the furnishing of a Payment Bond and Performance Bond in the amount of 100% of the contract value by the successful General Bidder as specified in the Contract Documents. All general bids are subject to provisions of MGL Chapter 149.  All other applicable state laws, municipal ordinances, and rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the contract throughout and will be deemed to be included in the contract as if written out in full.

Bids will be subject to M.G. L. c.149 Section 44A to J inclusive and to the Davis Bacon Wage Determination Rates. The wages paid to all employees on this project shall not be less than the Davis Bacon Wage Determination rates referenced in the Project Specification.

The time of acceptance of the bid by the Cambridge Housing Authority is 30 days from the date of the bid opening. The award of the contract will be based on the responsive and responsible bidder offering to perform the contract at the lowest price.  In the event of a tie, the contractors will be invited to the Purchasing Department for a random drawing of names which will determine who the contract is awarded to. The award of the contract is conditioned on approval by the Cambridge Housing Authority’s Board of Commissioners. The contract is subject to the appropriation of adequate funds and may be cancelled in the event such funds are not available.

The Awarding Authority reserves the right to reject any and all bids and to waive any informality in the bidding if it is in the public interest to do so. The Cambridge Housing Authority also reserves the right to reject the bids if fewer than three bids are received.

Kristen Donnelly, Purchasing Assistant

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