VIDEO SURVEILLANCE EQUIPMENT SERVICE AND UPGRADE AT VARIOUS LOCATIONS

INVITATION TO BID
VIDEO SURVEILLANCE EQUIPMENT SERVICE AND UPGRADE

AT VARIOUS LOCATIONS

The Cambridge Housing Authority, as Owner and Managing Agent for its affiliate properties,
invites sealed bids for Video Surveillance Equipment Service and Upgrades at Various
Locations, in Cambridge, MA in accordance with the bid documents as written by the
Cambridge Housing Authority.

The goal of this project is to have the selected contractor inspect 18 sites, generate a
complete system report for each development estimating possible upgrades and repairs
needed, provide labor and materials required to make such upgrades and repairs. The
awarded contractor will be responsible for replacing/upgrading some of the video surveillance
systems with a unified and centralized system. This includes, but is not limited to, providing
camera and network maintenance, camera and network extension design (ie. cameras and
network equipment inspections, installation, configuration, testing), all associated video
surveillance equipment (ie. Services, storage, cameras, housings, software, network
infrastructure, cabling, wiring, point to point and access points)

The contract value of this project is estimated to be $1.5 million and the term of this contract
will be for a period of one year. Contractors must be in business as a corporation or company
a minimum of five (5) years in order to be eligible and all workers shall have a valid S-License.
Bids will be subject to M.G.L. c.149 Section 44A to J inclusive and to the Prevailing Wage rates.

General bidders must be certified by the Division of Capital Asset Management and
Maintenance (DCAMM) in the following categories of work: Telecommunications Systems
and/or Alarm Systems and must submit a current DCAMM Certificate of Eligibility and a
signed Update Statement (CQ3). Please refer to the Instructions to Bidders in the
Construction Documents.

Bid forms and contract documents will be available at
www.procore.com beginning
Wednesday, July 3, 2024, at 10:00 AM (may be downloaded and viewed electronically).

There will be MANDATORY SITE VISITS FOR THIS PROJECT. Due to the number of
developments, below is the list of dates and developments:

Day 1 Schedule (07/15) begins at 9:00 AM

Meet at Roosevelt Towers (14 Roosevelt Towers Cambridge, MA 02141)

Willow St Homes – 42-58 Willow Street

Millers River – 15 Lambert Street

22 Lopez Street

Washington Elms + Newtowne Court – 131 Washington Street

Day 2 Schedule (07/16) begins at 9:00 AM
Meet at Manning Apartments (240 Green Street Cambridge MA 02139)

CHA Administrative Offices – 362 Green Street

Temple – YWCA – 7 Temple Street

JFK Apartments – 55 Essex Street

LBJ Apartments – 150 Erie Street

River Howard – 5 River Street

Day 3 Schedule (07/17) begins at 9:00 AM

Meet at Burns Apartment (30-50 Churchill Avenue Cambridge MA 02140)

Porter Road – 78-80 Porter Road

Lancaster St – 65 Lancaster Street

Linnaean – 45 Linnaean Street

Garfield – 1713-1715 Massachusetts Avenue

St Paul – 34 Mt. Auburn Street

THIS PROJECT IS BEING ELECTRONICALLY BID AND HARD COPY BIDS WILL NOT BE
ACCEPTED BY THE AWARDING AUTHORITY. Bids must be electronically submitted at

www.procore.com.
Additional instructions to complete the other bid forms are
accessible on the Procore website. If you need to contact the Cambridge Housing
Authority on any other bidding issues, please contact
rludger@cambridge-
housing.org

Deadline for General Bidder questions shall be submitted by Wednesday, July 24, 2024, by
2:00PM. Questions received after the above deadlines may not be considered by the Awarding
Authority. No interpretations of the meaning of the plans, specifications or other pre-bid
documents shall be made to any bidder orally. Every request for such interpretation must be in
writing. Questions concerning this project must be submitted to rludger@cambridge-

housing.org.

Bids will be subject to M.G. L. c.149 Section 44A to J inclusive and to the Prevailing Wage Rates.
All bids should be submitted electronically online at

www.procore.com
and received no later than Thursday, August 1, 2024 by 2:00
PM. Every bid shall be accompanied by a Bid Deposit not less than five (5%) of the greatest
possible bid amount and made payable to the Cambridge Housing Authority.

The time of acceptance of the bid by the Cambridge Housing Authority is 30 days from the date of
the bid opening. The award of the contract will be based on the responsive and responsible bidder
who offers the lowest rate for based on project-based. The award of the contract is conditioned
on approval by the Cambridge Housing Authority’s Board of Commissioners. The contract is subject
to the appropriation of adequate funds and may be cancelled in the event such funds are not
available.

The Awarding Authority reserves the right to reject any and all bids and to waive any
informalities in the bidding if it is in the public interest to do so. The Cambridge Housing
Authority also reserves the right to reject the bids if less than three bids are received.

A Payment Bond and a Performance bond in the amount of 100% of the contract value will be
required by the awarding vendor. The wages paid to all employees on this project shall not be
less than the Prevailing Wage Rates. Refer to wage rate schedules in the Project Specification.

No interpretations of the meaning of the plans, specifications, or other pre-bid documents shall be
made to any bidder orally. Every request for such interpretation must be in writing to:

Rock-Andral Ludger, Senior Purchasing Agent

Please submit the following information to view details:

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